14/04/2021

Request for Proposal

Partnership with leading training providers for The Continuing Education Center at Om Habibeh Foundatin

Submit Your Proposal Before :

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To : Moustafa Elamir – Procurement Officer

Moustafa.elamir@akdn.org

 I.  Background

The Aga Khan Foundation Egypt (AKF,E) and Om Habibeh Foundation (OHF), in partnership with the Aga Khan Foundation Canada (AKFC) is currently implementing the Aswan Skills Development Program (ASDP), an initiative funded by Global Affairs Canada.

The Om Habibeh Foundation (OHF) is implementing a five-years’ skills development initiative in collaboration with Canadian and local partners in Aswan Governorate. The ASDP is continuing the efforts of Om Habibeh Foundation’s Continuing Education Centre (CEC) to provide young people in Aswan with the skills necessary to be employed in the labour market as well as delivering practical employment-related training to the youth with the ultimate goal of fostering economic development.  Since its inception in 2010, the CEC has become a leader in English language and IT training in Aswan, as well as in Upper Egypt.  The CEC offers programs that fulfill international standards by using high-quality industry-relevant content.

In addition, the CEC works on enhancing the skill set of employees in governmental and civil society organizations to help improve and strengthen their performance.  Through the programmatic activities of ASDP, Om Habibeh Foundation is supporting the CEC to become a Centre of Excellence (CoE) to enhance the employability of the people of Aswan, and provide support to their career progression and hence, become a dynamic and market-responsive training institution. The Centre also provides Technical, Vocational and Educational Training (TVET), management, self-employment and entrepreneurship and professional trainings, as well as career counselling and job placement services, institutional capacity building and support the research and policy agenda in the sector in Aswan.

 

II. Purpose of the Contract

In response to the challenges and based on the labour market assessments along with nine years of engagement in the training sector in Aswan, the Continuing Education Centre (CEC) is focusing on delivering and promoting courses that:

  1. Respond to employer demand, incorporating their feedback into course design;
  2. Are short (1-6 months), can flexibly be scheduled, and are linked to the required competencies and the immediate job opportunities for young women and men across different sectors and industries.
  3. Adopt a learning approach that incorporates practical hands-on training with theoretical and classroom-based study;
  4. Provide training opportunities for young women and men to learn both hard and soft skills that are proven to help them succeed in the workforce.

AKF,E/OHF needs to take appropriate actions to partner with educational and professional development institutes that implement training and executive programs, covering several disciplines in Egypt and the region.

Therefore, AKF,E/OHF is releasing this RFP for the purpose of selecting partners who are well-known training institutions nationally and internationally so that the AKF,E/OHF, through this prospective partnership, can become an authorized/accredited deliverer of the prospective partners training programs in Aswan.

In the course of carrying out this partnership agreement, the partner will have the objective to qualify the CEC of AKF,E/OHF to conduct the partners training programs in Aswan by selecting and training instructors; and to provide curriculum and quality assurance activities as listed in the scope of work and the deliverables section. The contractor will work closely with the Quality and Accreditation Manager to carry out the scope of work at the CEC in Aswan.

Proposed training programs/tracks for which the CEC would need qualification to conduct partner training (and subsequent curriculum) are, but are not limited to:

  1. Soft skills
  2. Leadership
  3. Project Management
  4. Management
  5. Human resources as a career pathway
  6. Digital Marketing
  7. Marketing as a career pathway
  8. Customer services as a career pathway
  9. Sales as a career pathway
  10. Finance and investment as a career pathway
  11. Business administration as a career pathway
  12. Train of Trainers Certificate
  13. IELTS preparation
  14. Nursery Management
  15. Teaching methodology
  16. TESOL Certificate
  • III. Scope of the partnership, Methodology and Deliverables

The following details the services provided by the prospected partners in order to enable the CEC to conduct the prospective partners’ accredited/licensed training programs in Aswan:

Framework of the Partnership Agreement:

Phases of partnership Task Deliverables
Phase1- CEC Accreditation/ Authorizing/ validation services One of the  key responses to the challenges in the current training context in Aswan is to integrate systems for accreditation and quality assurance, for institution, courses and/or trainers. Therefore, the prospective partners are required to issue certificates of completion and/or achievement from their side in partnership with CEC to the participants who successfully complete/achieve the courses/programs. Accordingly, CEC as a training institution is expected to abide by the educational and administrative regulations adopted by the prospective partners. Thus, a complete quality assurance process so that the CEC is authorized/validated/accredited and so that the academic staff can conduct the program through the partner. This includes all the required procedures and documents to be submitted by CEC in addition to the re-accreditation plan that will assure the quality of the educational standards of the programs offered with a clear timeline and prospective fees. Key output:

1.1   Accreditation/authorization/validation certificates from the prospective partners to the CEC

1.2   All the required manuals/ forms/checklists and any other type of documentation required by the prospective partners to maintain the CEC accreditation/validation/ or authorization.

1.3   Re-accreditation plan with clear timeline and fees during the lifetime of the partnership agreement

 

Phase 2-

Instructors Approvals and Training of Trainers (ToT)

 

a.       The prospective partner shall approve the CEC nominated instructors based on the process that the prospective partners will decide which may include the review of the instructors’ resumes, personal interviews, and conducting demo sessions.

b.       The prospective partners shall deliver Train the Trainer programs for the final selected instructors in each track at the CEC, accordingly those trained instructors shall conduct the programs in accordance with the curriculum and the procedures approved by the prospective partner.

 

Key output:

2.1   Prepare and submit course outline, course content, PPT, Handouts, training delivery schedule for the ToT of each track.

2.2   A certificate of completion and/or achievement for all the instructors who received the ToT in order to be approved by the prospective partners to deliver their training programs at the CEC.

2.3   Submit report on the delivery of the ToT for all the agreed tracks.

Phase 3-Certification The prospective partners will issue joint completion / achievement certificates with the CEC depending on the type of assessment and the duration of the proposed training program. Key output:

3.1 Joint certificate of completion / achievement

Phase 4-

Training package

The prospective partners shall be responsible for providing the CEC with the training package for each of the agreed programs / tracks.

The training package for all the tracks should be gender sensitive.

 

The prospective partners shall submit a list of all the possible training programs that they are willing to cooperate with the CEC to deliver. The list may include more training programs that are not listed in the above section: purpose of the contract.

 

 

Key output:

1.1   Submit the training package components that includes (trainer’s manual, course outline, course content, PPT, Handouts, trainee manual and supplementary materials) this applies for all agreed training tracks in English and in Arabic as applicable.

1.2   All the submitted training packages should comply with the AKF, E/OHF curriculum gender checklist. (CEC will send the gender checklist to the prospective partner once agreed to review training material from a gender lens)

 

IV. How to Apply

 

  1. Performance Obligations: The prospective partners must submit a “Terms of performance obligations” with the CEC. This will describe how the partner would cooperate with the CEC in the following areas:
    1. Describe how the CEC would carry out: the trainer’s selection, the training instructions, evaluation, examination, assessment, issuing of participants’ certifications, sales and marketing, and registration and fees collection.
    2. Describe the advertising and promotion plans for the visibility of both parties (OHF/CEC and prospective partner) to promote the partnership throughout its duration (as listed in duration of the partnership agreement article below).
  2. Financial Agreement: The prospective partners must submit a “Partnership financial agreement” with AKF,E/OHF within the technical offer to include the cost of ToT, training package, accreditation/authorization/or validation services and revenue sharing (if available) for the expected ongoing partnership. In addition, proposed travel (as described in “travel and other associated costs” section of this RFP.

Prospective partners must submit the following to be considered for partnership:

Item Description Due
Performance obligations Performance obligation agreement terms 30th  September 2019
Financial agreement Financial agreement terms 30th September 2019

V. Reporting and documentation

 

  • The prospective partners will maintain proper documentation process with the CEC in order to assure the quality of the delivered trainings.
  • The prospective partners will work with and report directly to the ASDP Program Manager and Quality and Accreditation Manager. All visits to the CEC shall be communicated by the Quality and Accreditation Manager.

 

VI. Duration of the partnership agreement:

The proposed partnership agreement shall continue in effect for minimum 3 years upon the signature of the agreement by both parties. This three-year partnership, the key outputs of 1, 2, and 4 are expected to be delivered in the first two months in order for the CEC to start delivering training for the rest of the contract. Phase 3 would be ongoing for the duration of the partnership.

 

VII. Expected Time Frame

The prospective partnerships are expected to commence on October 15th, 2019. A rough timeline for the framework detailed services against cost of each activity is as follows:

Activity Deliverables Task due date Terms of payment
Upon completion of phase 1 tasks Phase 1 key outputs 10th November 2019 20% – Accreditation process deposit

50% – During the accreditation proposed process timeline

30% – Upon receiving CEC accreditation/authorization/or validation.

Upon completion of phase 2 tasks Phase 2 key outputs 30th November 2019 30 % – upon completion of key output 2.1

50% – upon completion of key output 2.2

20% – upon completion of key output 2.3

Upon completion of phase 3 tasks Phase 3 key outputs Ongoing during the duration of the agreement. Ongoing based on the proposed partnership agreement.
Upon completion of phase 4 tasks Phase 4 key outputs 30th November 2019 70 % – upon completion of key output 4.1

30% – upon completion of key output 4.2

VIII.  Travel and other associated costs

 The prospective partners will undertake travel to Aswan to fulfill the expected framework services within the agreed time frame duration. Accommodation and flight tickets must be included in the financial agreement in terms of number of proposed flights, accommodation days and per-diem.

 

IX.  Partners Profile:

The prospective partners meet the following criteria:

  • Training experience in all/or some of the above-mentioned list of the training programs/tracks.
  • Have a strong training portfolio supported by acknowledged international and national accreditations and/or certifications.
  • Demonstrable experience designing and delivering training accredited/or certified training programs in Egypt.
  • Experience of interactive and innovative training approaches.
  • Experience working on/supporting youth employment programs in Egypt.
  • Excellent knowledge of current trends, opportunities and challenges in relation to youth employment in Egypt.
  • Experience developing training curricula and leading training for trainers.

X. Financial Proposal:

 All candidates are requested to submit a separate detailed financial Proposal that covers the following cost areas and documents:

  1. The cost for Accreditation services.
  2. The cost for Evaluation Pre/Annual.
  3. The detailed cost for delivering TOTs. (to be on daily base cost)
  4. The cost for delivering accredited curriculums.
  5. The cost for issuing joint certificates.
  6. Any other related cost.
  7. Any additional financial conditions (for example but not limited todiscounts, free services, …. etc.)
  8. To clear any additional cost related to the country applied taxes laws, ex. VAT.
  9. Candidates to submit copy of the legal registration documents.
  10. The all travel related cost to deliver the services above must be included within the service’s
  11. The financial offer to be presented in an easy reading and straight forward way.

Example for Financial proposal:

 

s/n Description Unit Unit rate Number of units Total cost

 

XI. Application Procedure

Prospective partners that meet the above criteria are invited to submit an application consisting of the following:

  1. Letter of interest to partners with AKF,E/OHF.
  2. Detailed technical proposal of not more than 8 pages clearly demonstrating a thorough understanding of this expected partnershi
  3. Financial proposal

Proposals will be evaluated only if the complete package as outlined above is received. Proposals will first be reviewed for their technical component based on the below criteria:

 

Criteria Maximum score
At least 2 CVs of master trainers to deliver ToTs in different tracks. 15
Proposed training packages components are listed clearly in the proposal (as explained in phase 4) in the performance obligation 25
Communication and visibility of OHF/CEC through the prospective partner means of communication 15
Prospective partners list of clients 10
Prospective partners list of partners and accreditation/licensed bodies 10
Review plan of agreed training packages during the agreement duration 10
Proposed agreement that covers the performance of obligation from both parties, and proposed implementation time frame. 15

Proposals should be received not later than September 30th, 2019.

Prospective partners with successful technical proposals will then be evaluated for their financial proposals, in consideration of how realistic the proposed costs are and that all relevant costs required to carry out the proposed partnership are included.

Prospective partners meeting the above criteria are invited to submit their proposals by email with the reference “CEC partnership proposal” to:

Moustafa Al Amir – Procurement Officer

Om Habibeh Foundation

moustafa.elamir@akdn.org