Request for Proposal

Documentary Film- Profiling Success Stories Under Aswan Skills Development Programme(ASDP)

Submit Your Proposal Before :








To : Moustafa Elamir – Procurement Officer


Purpose: Documentary film for Aswan Skills Development Programme (ASDP)

Location: Aswan and Kom Ombo

Purpose of the Consultancy

The Aga Khan Foundation Egypt (AKF,E) and Om Habibeh Foundation (OHF), in partnership with Aga Khan Foundation Canada (AKF,C) is currently implementing the Aswan Skills Development Programme (ASDP) – an initiative funded by Global Affairs Canada. ASDP is primarily designed to improve the livelihoods of 6000 young women and men in Aswan City and Kom Ombo District through improving prospects for employment, employability and job creation opportunities (including self-employment and entrepreneurship) for both young women and men; and strengthening local gender and environmentally-sensitive labour market system to support young women and men in Aswan in entrepreneurship and employability.

After couple of years from implementation, ASDP impacted the livelihoods of many young men and women who either managed to enter new fields, or join the labor market or have their own businesses. In this regard, the aim of the consultancy is to produce a documentary that profile success stories from the programme, highlight the impact of the trainings of services provided to the youth and promote for the upcoming activities within the programme and encourage others to participate.

Background and Context

Young men and women in Aswan face a combination of obstacles to enter the labor market including mismatched skills, access to affordable training, coaching and mentoring that is directly linked to market requirements and needs, lack of information about labor market opportunities as well as challenges associated with norms and traditions in the enrolment of highly labor demanded professions including TVET jobs and nursing. In this regard, (ASDP) is designed to focus on the enhancement of employment and employability for at least 6000 young men and women in Aswan Governorate. To achieve its goal, ASDP will focus on the three intermediate outcomes:

  • (1100) Improved prospects for employment and employability for young women and men in Aswan and Kom Ombo;
  • (1200) Improved job creation opportunities (including through self-employment, entrepreneurship) for young women and men in Aswan and Kom Ombo;
  • (1300) A strengthened local gender and environmentally-sensitive labour market system to support young women and men in Aswan and Kom Ombo in entrepreneurship and employability

Since its inception, the programme managed to deliver a set of capacity building activities and trainings to young men and women in various fields including TVET, entrepreneurship, professional development, and other fields. These trainings were designed in cooperation with relevant market leaders to ensure the delivery of high quality trainings and enable young people from Aswan to join the labor market. The program succeeded in upgrading the skills of young women and men who managed to achieve their own career goals either by entering new fields in the TVET sector such as the solar energy field, others managed to access new jobs or get promoted after enrolment in the professional development courses delivered at the Continuing Education Center of Om Habibeh Foundation. In addition, many young men and women benefited from the entrepreneurship activities that aims at promoting entrepreneurship and self-employment as a career option.

Documentary objectives and deliverables

The documentary film aims at:

  • Profiling success stories from ASDP and highlighting role models in untraditional professions and self-employment
  • Presenting the challenges facing young women and men in Aswan to find jobs and identify the measures they take to find their own careers. It also shall focus on presenting the female role models in untraditional jobs.
  • Addressing the change that the project contributed to the lives of young women and men targeted in the project and their families.
  • Raising awareness, advocating and promoting the upcoming activities of ASDP

In this regard, we encourage media agencies and/or media professionals (service providers) to present their proposals to undertake this assignment. The main deliverables within the scope of the assignment:

  1. Develop a storyboard and a detailed work plan and implementation strategy, a structure for the documentary and a script (in close consultation with the Project team) for comments;
  2. Filming with (after taking and submitting their consent and approval of shooting by the service provider):
  • Graduates who joined all ASDP courses;
  • Selected Partners (NGOs and Government representatives);
  • Families of the graduates;
  • Selected employers who employed ASDP graduates;
  • Senior management and project team of ASDP.
  1. Produce a 15-20 min. video documentary in Arabic and subtitled in English at highest market quality standards, high-definition, fast paced and colorful, with clean stylistic touches addressing all the above-mentioned objectives. The entire film production i.e. writing, filming, interviewing, editing, translation and subtitling, music voicing/narration etc. should be done by the contractor, delivering a final ready-to-air product in broadcast standards and in HD technology format 16:9.
  2. Submitting of all footage and raw materials of shooting
  3. The minimum standards for the video quality are as follows:
  • Frame size and image dimensions 1440 pixels wide x 1080
  • Base temps 25 ips
  • Variable Bit Rate 18,50 Mbits/s max
  • Screen Aspect Ratio 16:9
  • Interlacing Compatible version
  • Other appropriate formats that enables the films to be uploaded by OHF and partners’ websites, YouTube, flickers, vemo, etc

Note: *Narration (voice over) in the documentary will explain activities. Background music will also be included. Voice over and background music will be determined upon receiving samples provided by the Service Provider.

*No equipment will be purchased or provided by OHF. Any equipment needed to complete this assignment will be provided by the service provider.

Expected Time-Frame

The service provider is expected to commence on March 1, 2019. The total duration of the service will be a maximum of 20 days from the date of the signature of the contract, with the submission of all deliverables according to the following timeline/proposal:

  1. Submission of the storyboard and the detailed workplan (2-3 days)
  2. Filming in Aswan (5-6 days)
  3. Editing, narration, etc. (5-7 days)
  4. Submit first draft of documentary – feedback from the team (2-3 days)
  5. Delivery of the final documentary (2-3 days)

The consultant will carry out the above-mentioned deliverables in consultation with AKF,E/OHF and under the supervision of the Communications, Marketing and Policy Manager of AKF,E.

  1. Qualifications:
  • At least 5 years of experience in producing documentaries including experience in documenting social issues in Egypt in a sensitive and ethical manner;
  • Experience with international organizations is an asset;
  • Excellent skills in English and Arabic;
  • Flexibility in responding to the needs of the contracting organization.
  1. Copyrights and archiving:
  • Copyright of film and all raw materials belongs to OHF.
  • All materials (such as photos, case studies, etc.) in support of the implementation of the task will be provided by OHF office upon assignment of the concrete tasks.
  • The supplier shall hold a copy of the footage and film for a period of two months after final delivery of the documentary
  • The supplier has no right to use the footage taken or stored through production of this video for any other clients or purposes.

Application Procedure(s)

Agencies or individuals meeting the above criteria are invited to submit an application consisting of the following:

  1. Detailed technical proposal of not more than 4 pages clearly demonstrating a thorough understanding of this request for proposals and including the following:
  2. Description of methodology
  3. Demonstrated previous experience in developing documentaries for development purposes
  4. A proposed time frame detailing activities and a schedule/work plan
  5. Team composition (director, composers, cameraperson(s), translators, etc.) and level of effort of each proposed team member
  6. Curriculum Vitae(s) of all proposed staff outlining relevant experience (annexed to the technical proposal)
  7. A consulting firm profile (if applicable).
  8. Letter of interest, including the names and contact information of two previous clients who can be contacted regarding relevant experience, and which discloses any conflict of interest related to this mandate with AKF,E/OHF.
  9. A financial proposal with a detailed breakdown of costs for the assessment

Proposals will be evaluated only if complete package as outlined above is received. Proposals will be reviewed from the technical and the financial component based on the following criteria

Criteria Maximum Score
Expertise of the company or the applicant: DVD samples of previous works of similar nature as well as full list of productions completed and in process, including references from previous clients 25
Education and technical experience of team and the functional responsibilities of the key people to be engaged in the production of the documentary 25
Proposed methodology and approach of filming the documentary 30
Financial proposal – break-down of all estimated costs, including estimated days of shooting, production team, days of editing, travel costs, music, etc.: 20
Total Evaluation 100
  • Agencies or individuals meeting the above criteria are invited to submit an application by email with the reference “Documentary Film –  Profiling Success Stories Under Aswan Skills Development Programme(ASDP)” to:

Moustafa Elamir (Procurement Officer) – Moustafa.elamir@akdn.org